New: The Spartakus APM ROI Calculator — See What You Could Gain in Under 3 Minutes

If you’re a maintenance manager, reliability engineer, or PdM technician, you probably already know the potential benefits of a great APM: fewer breakdowns, faster execution of preventive and predictive tasks, better data for planning, and improved asset uptime. But when it comes to building a case, the benefits often feel intangible.

The challenge is clear: How do you put a number on better preventive maintenance, predictive maintenance and reliability outcomes?

That’s exactly why we built the Spartakus ROI Calculator, a tool that helps you quantify the impact of adopting Spartakus APM. In less than three minutes, you can see an approximates of :

• Hours and cost savings per year
• ROI for Year 1 and Year 2
• Payback period in months (Time-to-ROI)

With this tool, you no longer have to make investment decisions based on assumptions. You can make them based on transparent, data-driven estimates.

Why Preventive and Predictive Maintenance Digitalization Needs Numbers

Investing in digital tools for reliability is exciting but estimating an ROI even before using the tool has always been a challenge.

Here’s why:

• Data is scattered across systems. Hours saved by technicians or reliability engineers aren’t tracked in one place.
• Productivity improvements are hard to quantify. When everyone is working more efficiently, translating that into dollars can feel impossible.
• Risk avoidance doesn’t appear on balance sheets. Prevented downtime, fewer failures, and safer operations are valuable, but often invisible in financial discussions.

The consequence? Budget debates happen without numbers, projects get delayed, and improvements lose momentum.

Introducing the Spartakus ROI Calculator

What It Does

The Spartakus APM ROI Calculator gives you a quick, transparent estimate of what your plant could gain by adopting the platform. By entering a few simple data points, number of assets, labor costs, unplanned downtime, the tool calculates:

• Hours saved across your maintenance operations
• Financial gains in dollars
• ROI for Year 1 and Year 2
• Time-to-ROI in months

All calculations are based on conservative, industry-standard assumptions, making it a credible tool to support your business case.

Who It’s For

The calculator is designed for:

• Maintenance leaders and reliability engineers
• Predictive maintenance technicians responsible for plant efficiency
• Plants of all sizes, from small facilities to multi-site operations

Site categories in the calculator:

• Small sites: ≤ 800 assets
• Medium sites: 801–2,500 assets
• Large sites: ≥ 2,501 assets

The calculator adjusts assumptions for each size, so the results reflect your operational reality.

How Spartakus APM Creates Value

The ROI Calculator captures value across four key modules, each representing a tangible impact area.

Module 1: Maintenance Strategies

What changes:

• Centralized reliability data and automated alerts
• Smarter scheduling and better visibility into compliance
• Improved coverage of failure modes and risk reduction

What it delivers:

• Fewer surprises and faster decision-making
• Improved understanding of asset performance
• Easier identification of high-risk areas

Where you see it:

• Reliability engineers and predictive maintenance technicians spend less time gathering data and more time acting on insights
• Reduced unplanned downtime contributes to measurable savings

Module 2: Digital Rounds on Tablet

What changes:

• Paper routes replaced with tablets
• Real-time data entry and automated workflows

What it delivers:

• Faster execution of preventive maintenance rounds
• Consistent, auditable data
• Elimination of transcription errors

Where you see it:

• Technicians save hours weekly
• Supervisors and managers have accurate, up-to-date field data

Module 3: Wireless Sensor Integration

What changes:

• Continuous monitoring of critical assets
• Automatic anomaly detection and alerts

What it delivers:

• Early warning before failures occur
• Reduced need for manual inspections
• Lower risk of unplanned downtime

Where you see it:

• Pumps, motors, conveyors, and other high-value equipment
• Maintenance teams can proactively respond to issues before they escalate

Module 4: CMMS Integration

What changes:

• Automatic creation and updates of work orders
• Seamless integration with your existing CMMS

What it delivers:

• Less administrative work for coordinators
• Faster execution of maintenance tasks
• Improved visibility and workflow management

Where you see it:

• Coordinators and planners save significant time each week
• Maintenance execution becomes more predictable and efficient
• Each module is quantified in terms of hours saved per year, which is then multiplied by your labor cost to generate financial savings.

Under the Hood: How the ROI Calculator Works

The Spartakus ROI Calculator is designed to be simple, transparent, and credible. Here’s how it works:

Inputs

You provide only a few pieces of data:

• Number of assets
• Labor cost per hour ($/h)
• Annual unplanned downtime (hours per year)
• Optional toggles: Wireless sensors and CMMS integration

Calculation Principles

At its core:

Financial gain ($) = Hours saved × Labor cost ($/h)

Each module applies conservative, industry-based assumptions to estimate hours saved:

• Centralized data and alerts save minutes per asset per week
• Digital rounds: reduces route execution and transcription time
• CMMS integration: automates work order creation and updates
• Risk reduction assumes a conservative 10% reduction in unplanned downtime

These values are summed to provide annual totals in both hours and dollars, which form the basis for ROI calculations.

ROI, Costs, and Payback

Cost Assumptions by Site Size

• Small (≤ 800 assets): $16k license / $32k implementation
• Medium (801–2,500): $22k license / $44k implementation
• Large (≥ 2,501): $28k license / $56k implementation

Optional add-ons:

• Wireless sensors: +$3.5k license / +$5k implementation
• CMMS integration: +$5k license / +$30k implementation

ROI Results

• Year 1 ROI: Based on total license + implementation costs versus calculated gains
• Year 2 ROI: Based on license costs only (implementation is one-time)

Payback Period (Time-to-ROI)

The calculator estimates how many months it takes for Spartakus APM to pay for itself by comparing monthly net gains (savings minus costs) to the implementation cost.

Step-by-Step Walkthrough

Using the calculator is easy:

1. Enter your site data (number of assets, labor cost, unplanned downtime)
2. Toggle optional modules (sensors, CMMS integration)
3. See estimated hours and dollars saved per module
4. Review ROI Year 1, ROI Year 2, and Time-to-ROI
5. Download your personalized report or schedule a call with a Spartakus expert

Common Concerns — Answered

• “Every site is unique.” That’s why the calculator uses your data.
• “We already have a CMMS.” Spartakus APM complements existing CMMS systems and increases their value. Check out this article for a better understanding.
• “We don’t have a sensor program.” You can start small with critical assets; the costs and benefits are transparent.