Spartakus APM – New Features Release

Spartakus APM is built around a simple but demanding principle: reliability is not achieved through isolated actions, but through disciplined execution, structured data, and timely visibility. Every feature added to the platform is designed to strengthen that chain.

The following enhancements reflect this philosophy. They focus on removing friction from daily workflows, increasing clarity in execution, and improving the quality and usability of operational data. Rather than adding complexity, these features aim to align the system more closely with how maintenance and operations teams actually work in the field.

Together, these updates reinforce Spartakus APM’s role as an Asset Performance Management platform that supports proactive planning, standardizes field activities, improves compliance visibility, and ensures that time spent in the system translates into real operational value.

This release introduces five targeted improvements that strengthen execution control and operational visibility across Spartakus APM:

• Advanced scheduling for automated email reports, enabling teams to plan reporting in advance without manual activation.
• Structured PdM tasks with measurements and subtasks, transforming inspections into guided, repeatable execution workflows.
• Excel export for route result reports, providing direct access to raw execution data for deeper analysis and auditing.
• Improved session expiration handling, ensuring immediate logout on expiry to prevent lost work and reduce confusion.
• Task-level completion visibility within the Compliance module, revealing how work is actually executed inside completed routes.

Feature 1 – Ability to Choose the Start Date for Automated Email Reports

What the feature does

When creating an automatic email template, users can now select the date of the first send in advance. Once that start date is reached, the report is sent automatically and continues according to the selected frequency, without further intervention

Problem it solves

Before this enhancement, automated email templates had to be activated on the same day as the first email delivery. This meant users had to remember to configure and activate reports at the right moment, often under time pressure.

As a result:

• Reporting setup was tied to availability on a specific day.
• Missed activations could delay communication.
• Reporting schedules were harder to align with planned operational milestones

Who it is for

This feature is primarily designed for operations managers who rely on regular reporting to maintain visibility across assets, routes, and performance indicators.

Operational value

From an operational standpoint, the value is immediate and tangible:

• Enables advance planning
  Reports can be configured days or weeks ahead of time, aligning reporting with operational calendars rather than individual availability.
• Saves time
  One-time setup replaces last-minute configuration, reducing repetitive administrative work.
• Reduces manual coordination
  There is no longer a need to track activation dates or send reminders to ensure reports start on time.

Where it is located

The feature is available directly within the Automatic Email Templates module, making it a natural extension of existing reporting workflows rather than a separate or disconnected capability

Feature 2 – Measurements and Subtasks for PdM Tasks (SA-4566)

What the feature does

Instead of treating a PdM task as a single, high-level activity, users can now define clear steps and capture specific measurements as part of the same task structure

This transforms PdM tasks from simple reminders into structured execution workflows that better reflect how inspections and measurements are actually performed in the field.

Problem it solves

Previously, PdM tasks could not be decomposed into execution steps. As a result, complex inspections were often reduced to a single task entry, leaving too much room for interpretation during execution.

This limitation made it difficult to:

• Ensure all required checks were performed
• Standardize how tasks were executed across different technicians
• Collect consistent measurement data from one execution to the next

Who it is for

This feature is designed for two key roles that sit at the heart of maintenance execution:

• Route planners, who define and structure maintenance activities
• Route execution teams, who perform inspections and collect data in the field

Operational value

The operational impact is felt both in planning and execution:

• Clearer task execution
  Subtasks guide technicians through each required step, reducing ambiguity and reliance on individual interpretation.
• More consistent and reliable measurement data
  Defined measurement points ensure data is collected the same way, every time, improving trend analysis and decision-making.
• Fewer execution errors
  Structured tasks reduce the risk of skipped steps or incomplete inspections.
• Improved planning accuracy
  When tasks are clearly broken down, planners gain a more realistic view of effort, duration, and workload distribution.

Where it is located

The feature is available within the maintenance configuration workflow:
Maintenance Strategy → Dashboard → Add or edit tasks on a component, ensuring it is accessible exactly where PdM tasks are defined and maintained

Feature 3 – Excel Export for Route Result Reports (SA-4432)

What the feature does

This feature adds an Excel export option to route result reports, generating a file that contains one row per result entered for the selected routes and timeframe. Instead of summarizing information into a fixed report format, the export provides a structured dataset that can be easily manipulated, filtered, and analyzed outside the platform

Problem it solves

When large timeframes or high route volumes were selected, route result reports could become lengthy and difficult to work with directly in the interface. Extracting meaningful insights from these reports required significant manual effort.

This created challenges such as:

• Limited usability of very large reports
• Difficulty isolating specific data points or trends
• Extra time spent reformatting information for external use

Who it is for

This feature is particularly valuable for users who work closely with performance data:

• Compliance auditors, who need access to detailed, verifiable records
• Route planners, who analyze results to improve route design and execution

Operational value

From an operational perspective, the benefits extend beyond simple convenience:

• Access to raw data for deeper analysis
  Users can sort, filter, and aggregate results to identify patterns that are not immediately visible in standard reports.
• Easier auditing and reporting
  Excel-formatted data supports audit workflows by making it easier to trace results back to specific routes, timeframes, or execution contexts.
• Improved data usability outside the platform
  The exported data can be reused in presentations, dashboards, or external reporting tools without additional formatting work.

Where it is located

The export option is available within the reporting workflow:
Reports → Routes Report → Select routes and results → Excel export button,

Feature 4 – Improved Auto-Logout After Session Expiry (SA-4545)

What the feature does

This feature improves how the platform handles expired user sessions by logging users out immediately when a session expires. Instead of allowing continued interaction with the application until a save or load action is attempted, the system now detects the expired session instantly and ends it at once

Problem it solves
Previously, users could continue navigating and working in the platform without realizing their session had expired. The issue only became visible when they attempted to perform an action that required server validation.

This led to situations where:

• Work time was spent on actions that could not be completed
• Users experienced unexpected interruptions late in their workflow
• Confusion arose around whether data had been saved successfully

Who it is for

This enhancement applies to all Spartakus users, regardless of role or module usage. Whether working in planning, execution, reporting, or compliance, every user benefits from clearer session behavior and fewer interruptions caused by expired connections

Operational value

While subtle, the operational impact is meaningful:

• Less wasted time
  Users are no longer unknowingly working in an invalid session.
• Reduced user frustration
  Immediate feedback avoids the frustration of discovering a session issue only after an action fails.
• Improved security
  Automatically ending expired sessions reduces exposure and ensures access is consistently tied to valid authentication.

Where it is located

This feature operates platform-wide, affecting all modules and workflows without requiring any configuration or user action

Feature 5 – Task Completion Chart and Data Table in the Compliance Module (SA-2640)

What the feature does

This feature introduces a task completion chart paired with a detailed data table within the Compliance module. Together, they visualize completion trends and provide structured data showing how tasks are actually executed when part of a route. Rather than focusing solely on whether routes were completed, the feature highlights what happened inside those routes at the task level

Problem it solves

Before this enhancement, there was no clear, site-wide way to determine whether tasks themselves were being completed consistently. A route could be marked as completed on time, while individual tasks within that route were skipped or left unmeasured.

This gap made it difficult to:

• Assess true execution quality
• Detect systemic task-level issues
• Confidently evaluate compliance beyond schedule adherence

Who it is for

This feature is designed for users who analyze execution quality and compliance performance:

• Compliance auditors, who need objective evidence of task execution
• Route planners, who rely on completion data to refine routes and task design

Operational value

The operational benefits extend beyond simple visualization:

• Clear distinction between completed routes and completed tasks
  Users can quickly see whether routes marked as complete actually delivered the intended maintenance or inspection work.
• Better identification of low completion rates
  The chart and table help highlight routes, technologies, or task types with consistently lower completion.
• Exportable data for deeper investigation
  The data table can be exported, enabling more detailed analysis such as identifying recurring gaps or prioritizing corrective actions.

Where it is located

The feature is accessible through the compliance workflow:
Routes → Compliance → Task Completion Details, placing it directly within the context where compliance performance is reviewed

Important note

The completion tendency shown in the chart is indicative, not an exact count. Each row represents a sample of tasks, meaning the visualization reflects overall trends rather than precise totals. This distinction ensures the data is interpreted correctly while still providing valuable directional insight

Conclusion

Individually, each of these enhancements addresses a specific operational friction point. Collectively, they reinforce a broader objective of Spartakus APM: making reliable execution easier, more consistent, and more visible across the organization.

By enabling advance planning for reporting, structuring PdM tasks around real execution steps, improving access to raw operational data, clarifying session behavior, and strengthening task-level compliance visibility, the platform continues to move beyond task tracking toward true execution governance. These changes help ensure that what is planned is executed as intended, that execution produces usable data, and that this data can be confidently analyzed and acted upon.