How to Create a Maintenance Task in Spartakus APM

In Spartakus Asset Performance Management, structuring maintenance tasks properly ensures streamlined operations for preventive & predictive maintenance and maximized asset performance. A well-defined task not only help identify potential failures but also optimizes resource allocation, reducing downtime and costs.

This guide walks you through the step-by-step process of creating a maintenance task in Spartakus APM, helping you improve your maintenance program efficiency and ensure every asset is managed for maximum reliability & performance.

Navigating to the Task Creation Section

Step 1: Open Spartakus Asset Performance Management Software 

Step 2: Go to the ‘Maintenance Strategy’ Section

Navigate to the dashboard where you can view all assets and components. This section provides a structured overview of your maintenance strategies.

Step 3: Locate the Component

Identify the asset on which you want to create a maintenance task. You can:

• Manually browse through the asset hierarchy, or
• Use the search bar to quickly locate the component.

Identifying Failure Modes

Step 4: Open the Component Section

Once you’ve selected the component, open its details to examine maintenance needs.

Step 5: Check for Failure Modes

A maintenance task should always be linked to an identified failure mode. If failure modes are missing:

• Add them before proceeding.
• Look for the “Failure mode not covered” message, which indicates gaps in coverage.

Creating a New Maintenance Task

Step 6: Click ‘Add Task’

Initiate the task creation process by selecting the ‘Add Task’ button.

Step 7: Fill in Task Details

Enter all necessary information to define the task effectively:

• Task Type: Specifies the nature of the task to be performed (inspection, CBM, adjustment, replacement, etc.).
• Number of Workers: Indicates how many workers are required to complete the task.
• Time Required: Provides an estimate of the duration needed to execute the task.
• Technology: Identifies the technology involved (vibration, oil analysis, thermography, etc.).
• Trade: Specifies the role of the person responsible for the task (Oiler, PdM technician, operator, etc.).
• Equipment Status: Describes the required state of the equipment while performing the task.
• Failure Modes: Links the task to failure modes that are not already addressed.
• Frequency: Determines how often the task should be performed.
• Frequency Unit: Selects the unit of time for the task frequency (days, weeks, months, etc.).
• Frequency Basis: Defines whether the task frequency is based on running time or fixed intervals.
• Task Description: Provides detailed step-by-step instructions for executing the task.

Additional details: Attach pictures, define min/max measurements, and specify equipment status.

If modifying an existing task, utilize the PMO section to refine it instead of creating a duplicate.

Finalizing and Linking the Task

Step 8: Confirm Task Creation

Once all details are entered, save the task to add it to the maintenance strategy.

Step 9: Link to a Route

Assigning the task to a route ensures systematic execution. You can:

• Add the task to an existing route by clicking the edit task button.

• Create a new route based on task characteristics.

Here’s a step-by-step guide on how to create a route in Spartakus APM.

Best Practices for Effective Task Management

• Ensure all failure modes are covered before finalizing tasks.
• Use the search bar to quickly find components and tasks.
• Leverage the PMO tool to refine existing tasks instead of duplicating efforts.
• Regularly review assigned tasks to optimize maintenance efficiency.

Conclusion

Creating structured maintenance tasks in Spartakus APM service enhances reliability and long-term efficiency. By following the outlined steps, you can ensure that every maintenance action is strategically planned and executed.