How to Report Oil Analysis in Spartakus APM

Oil analysis is a critical component of asset reliability, helping maintenance teams detect early signs of wear, contamination, and lubrication issues earlier on the P/F curve.

Spartakus APM streamlines the process by integrating lab reports directly into the platform, providing quick and easy access to oil condition data. Through API integration with third-party lab platforms, such as Laurentide Controle, Fluid Life, Polaris, or Test Oil, data is automatically transferred into Spartakus APM, eliminating the need for manual data entry.

This article will guide you through the step-by-step process of reporting oil analysis in Spartakus APM, from sample collection to data interpretation.

The first three steps outlined below are the standard procedure you would follow for an oil analysis.

Step 1: Collecting the Oil Sample

Proper sampling is essential to obtaining accurate and meaningful results. To ensure the integrity of the oil sample:

• Use clean, designated containers to avoid contamination.
• Label each sample with the correct asset ID, date, and sample point to prevent mix-ups, especially when handling multiple samples.
• Follow best practices for storage and transportation, keeping samples in a controlled environment to maintain consistency until analysis.

Step 2: Sending the Sample to the Laboratory

Once collected, the sample must be analyzed by a certified laboratory. Consider the following:

• Choose a reputable lab with experience in oil analysis for industrial equipment.
• Provide all necessary information, including equipment type, operating conditions, and previous analysis history.

Understand the expected turnaround time for results so maintenance teams can plan accordingly.

Step 3: Laboratory Analysis and Data Entry

When the sample arrives at the lab, several key tests are performed to assess oil condition, including but not exclusively:

• Viscosity: Measures oil thickness and flow properties.
• Contamination levels: Identifies the presence of dirt, water, or fuel dilution.
• Wear particles: Detects metal fragments that indicate component wear.

Once analysis is complete, the lab inputs the test results directly into Spartakus APM via API integration. The data is automatically transferred into the system, allowing for easy interpretation and comparison with historical trends.

The data is structured within the system to allow for easy interpretation and comparison with historical trends.

Step 4: Accessing the Oil Analysis Report Directly in Spartakus APM

Users can access the oil analysis report directly within Spartakus APM without the need to open a third-party oil analysis platform. Thanks to the API integration, all the data is automatically transferred and available within Spartakus APM.

Simply follow these steps:

• Access your Spartakus Account them go in the Oil Results Section in the Oil Analysis Tool

Spartakus APM homepage showing the Oil analysis tool open with its section.

• From there, you can view all your latest oil analysis report

Inside Spartakus APM and in the section OIl Result of the oil analysis tool. Showing all oil analysis report.

• Click on the asset for a more detailed look at the results, including key metrics such as viscosity, contamination levels, and wear particles.

Inside Spartakus APM showing an oil analysis report.

With automated report emailing, ensure that the right person receives all relevant information every time! For more details on using automated reports, check out this article: Introducing Automated Emailing of Asset Health Reports in Spartakus APM.

Step 5: Cross-referencing Oil Analysis with Other Technologies

In Spartakus APM, you have the ability to access comprehensive information about the condition of your assets, including historical data on previous interventions. This integration allows you to compare the results from oil analysis with other preventive and predictive maintenance techniques used on the same asset.

Screenshot the asset health (gearmotor) in Spartakus APM.

Detail about the gearmotor in the Oil analysis section of Spartakus APM.

By leveraging these integrated data sets, you can make informed decisions about necessary interventions, prioritize maintenance actions, and optimize asset reliability. This holistic approach improves the accuracy of your maintenance strategies, helping to extend the life of assets and reduce unplanned downtime.

Conclusion

Spartakus APM simplifies the oil analysis process by providing a centralized platform for data entry, visualization, and trend analysis of all predictive technologies. By leveraging this feature, maintenance teams can make data-driven decisions, cross-reference oil analysis with other technologies, and enhance proactive maintenance strategies.

For further insights on the benefits of oil analysis reporting, refer to our article on Why You Should Report Oil Analysis in Spartakus APM.

Frequently Asked Questions (FAQ)

What should I do if my oil analysis results indicate contamination?

If contamination is detected, the next steps include identifying the source (e.g., leaks, improper handling, or environmental exposure), implementing corrective actions such as filtration or oil changes, and setting up continuous monitoring to prevent recurrence. With Spartakus APM, when an alert is triggered, users can immediately create work orders directly within the platform. This ensures that corrective actions are documented and tracked efficiently.

Additionally, for further insights on how Spartakus integrates with CMMS (Computerized Maintenance Management Systems) to enhance workflow management, you can explore this case study that demonstrates the connection between Spartakus APM and CMMS platforms.

Can I integrate oil analysis with other condition monitoring techniques in Spartakus APM?

Yes, Spartakus APM allows users to cross-reference oil analysis data with other condition monitoring techniques such as vibration analysis, thermography, and ultrasound testing. This holistic approach improves fault detection and predictive maintenance planning.

What are the key indicators of abnormal oil analysis results?

Key warning signs in an oil analysis report include increased wear metals, high contamination levels (water, dirt, fuel), significant viscosity changes, and elevated oxidation levels. These indicators suggest potential issues such as lubrication failure, excessive component wear, or contamination ingress.